Five Productivity Tools to Save You Hours of Work

Whether you’re a savvy businessman, an Entrepreneur just starting out or a student, we all want to get things done as productively as possible. But it’s not easy and we all need help sometimes. Luckily there are many productivity apps that will help you achieve this.

I’m highlighting apps that I use, but there are many other similar apps, it’s up to you to pick the one that best suits your needs and style.

Block Site

Employee productivity or the lack of it is costing companies in the USA around $650 billion. And the main reason is the distractions caused by social networks. We all have the urge to quickly check Facebook, check Twitter or to watch a YouTube video. Block site is a cool browser extension that will not only block these sites, but if you choose, direct you to more productive sites as well.

Not only social networks, you can use it to block any site that’s cutting into your productivity. For example, I spend too much time in Cricket related sites. I go to check the score and end up reading 3-4 articles. With this add-on, you won’t have that problem.

Another neat feature is the ability to direct you to a specific site when you enter a blocked site. For example, if you click YouTube you can instruct the browser to direct you to your blog, Udemy or any other site of your choice. This will further motivate you to complete things you’re supposed to do. So go to BlockSite home page, install the browser extension and save hours of your time.



IFTTT stands for “if this then that” and is an amazing tool to automate daily mundane tasks. It provides small easy to set up applets for thousands of various tasks. You can use it to

Automatically get stock alerts ( For example you can know when a Google stocks go down a certain percentage which is usually a good opportunity to buy )
Automate many social media tasks ( Automatically send a tweet whenever you post a Facebook update )
Track social media ( Save a list of Twitter mentions to a Google drive spreadsheet
Automatically mute your phone when going to bed

There are thousands more similar applets. If you haven’t used it before I guarantee you that you will find at least 5 applets that will simplify your life. So register to IFTTT and save even more time.


Another big productivity killer is poor or lack of communication. Creately is an online diagramming tool that will help you communicate visually. Here’s an interesting fact that shows the power of visual communication.

“People remember 10% of what they hear, 20% of what they read and 80% of what they see.”

You can use to it draw processes and identify problems in those processes. You can use it to create org charts and visualize your organization structure. You can use it to create wireframes for clients and collaboration on them in real-time. The possibilities are endless.

Registration is easy and the free plan allows you to draw 5 diagrams. If you’re working as a team then you can choose a team plan. Check out Creately and be a productive communicator.

Disclosure: I’m affiliated with Cinergix, the company that created Creately.


Another task most of us do daily is check emails. As the name suggests Sortd helps you sort out your list and visualize it in a better way. The sorting part probably can be done with labeling, folders etc. but the power of Sortd lies in the ability to visualize things.

Once you add it your inbox will look similar to Trello, a set of lists where you can move your emails. It’s extremely useful in an office environment where you need to see the different types of emails at a quick glance. You can have a column for support requests that need your attention, sales leads you want to follow up etc. If you’re dealing with lots of emails then Sortd is a must have app.

A special mention should go to Unrollme. Although not something you’ll use every day, it’s probably the first app you need to install to clear your inbox and reduce distractions.



If you spend a considerable amount of time reading articles then this is a great tool to have in your arsenal. It lets you save articles, videos, blog posts etc. for later reading. Once you’ve read the article you can mark it as read and it will disappear from your list.

This is great for articles that you want to read but don’t need for later referencing. Of course, if you like the article you can always bookmark it. Imagine going through your Twitter list and coming across an interesting article. It’s a bit long and you don’t have the time to read it. Just add it to pocket and you can read it later during a break or on your way home on the bus. If reading is your thing then Pocket is a must have for you.


Listed above are 5 apps I personally use to simplify my work and make me more productive. I’ve added a broad range of categories so you can explore and find other similar apps. I sincerely hope you’ll use at least few of them and be a more productive person. If you know other cool tools like these don’t forget to mention them in the comments.

About Author

Nishadha Silva is an Internet marketing specialist with more than 10 years’ experience. I’ve worked with global startup-ups like Creately and local business to bring qualified leads to their sites. Get in touch with for any Internet marketing requirement include SEO and blogger outreach. You can fine me on Rumbling Lankan | Twitter | LinkedIn

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