Lotus Notes uses NSF format to save the user data in local storage but Office 365 uses cloud computing facility to store the data. When you are going for a migration from Domino server to Exchange Online i.e. Office 365, first of all, you need to know about all the crucial issues which can be overcome during conversion of IBM to O365 account and you should know why are you going for the migration?
Here I am going to consider some facts about the migration from Lotus Notes to O365 account which can’t be ignored by the user while going for the conversion.
Lotus Notes to Office 365 Migration Issues
There are many issues during the migration of Lotus Notes to Office 365. Have a quick flash on the major migration issues of Lotus Notes to Office 365.
Lotus Notes stores emails, contacts, calendars, To-do lists, notes, tasks, etc in .nsf format. A proper, accurate, and safe process is required for the data migration otherwise the user can lose their NSF data. The smallest amount of downtime occur the big data lost which is responsible to dig a grave to the big business. The wrong data migration creates a productivity problem and delayed the workflow.
For a migration, there is always a threat of Virus but if you are using a good tool then this threat is worth ignorable because a good third-party tool never imposes a virus threat.
Lack of Good Tool
There is an abundance of migration software in the market so it is quite difficult to find a good tool. If a user is downloading conversion software they have to ensure the quality of the tool and he should know the software is free from virus threat.
Hard Manual Process
Lotus Notes to Office 365 migration has a manual process completed in four steps which seems it simple but really it is tough to perform. The user must have strong technical knowledge about the Lotus Notes or he needs the help from an expert.
The Need for a lot of Patience
If you use manual process then have the patience to finalize the process result because of sometimes in the manual process failed to migrate the whole NSF data in Office 365 accounts. Most of the time calendars and contacts conversion remain immigrated.
Lotus Notes is not compatible completely with the standard HTML format (syntax) and failed to adduce the HTML /CSS scripts. In the last, it has the formatting issues with the NSF emails and other data too. Using Lotus Notes has quite difficult to maintain the database consistency.
The reason behind the Migration of NSF to Office 365
Lotus Notes to Office 365 migration is done because of several reasons. Have a quick glance at the reasons responsible for the Migration of IBM Notes data to Exchange Online.
Cost: The cost of Lotus Notes is high as compare to other email clients and eventually, it is difficult to keep Lotus Notes maintain because the cost of maintenance is also higher compared to others.
Business Challenges: The biggest challenge for a business industry is data analyzing in Lotus Notes because it is hard to analyze the required NSF data due to its database security features. There are the high chances to occur an error in the migration done by hands.
Technical Challenges: The possibilities of creation of encrypted documents are high in Lotus Notes. Rich text document has various links which may be targeted to the other Lotus Notes documents and the various types of data stored in Lotus Notes in its own set of different metadata and attachments. It makes it quite complex to export from one platform to other.
Document Attachments: The document stored in Lotus Notes may contain normal attachments or have an OLE (Object Linking and Embedding) object. The OLE object needs some special type of migration process to convert from IBM Lotus Notes to Office 365.
Massive Storage: Office 365 provides cloud computing facility which eliminates the storage dependency from the user side and stores all the data on the cloud and in the case of Lotus Notes data stores in local machine storage.
Email Client Migration: The NSF file format doesn’t support by many other email clients like Outlook, Apple Mail etc. Lotus Notes is used NoSQL technology to store IBM Notes data in NSF format in the database. Because of this technology, it is quite complex to understand and it is constantly changing in each releasing.
The benefit of the Lotus Notes to Office 365 Migration
Due to benefits provided by Office 365, Lotus Notes users realized that migrating towards Office 365 is the right choice from each perspective.
Reduced Migration Cost
This is the most common reason to migrate from Lotus Notes to Office 365. The migration from Lotus Notes to other email clients is costly as compare to migration in Office 365 accounts. A lot of users are familiar with Office 365 because of its features and facilities.
Increases Long-term Business Strategy
The migration from Lotus Notes to Office 365 makes industry goals much facilitating to innovate and provides the mobility to the fickleness.
Office 365 confer a consolidated access to the user at its location to use the data from the cloud without any external resources. It empowers the user to create a workforce and use it from anywhere and anytime.
Office 365 boosted the productivity of an Organization by providing a lot of facilities like Skype, One-drive storage etc. These features make it much collaborative to work.
A Proficient way to solve of entire migration problems and export NSF data into Cloud
In the market, there are so many commercials tools are available used to migrate Lotus Notes NSF data into Exchange Online or cloud storage. I recommend you use Mails Daddy Lotus Notes to Office 365 Migration software to migrate Lotus Notes mailbox to Office 365 accounts. It will help you to export all the NSF emails, contacts, calendars, To-do lists, tasks, journals etc in O365 account flawlessly without any virus threat. Using this tool the data exported in Office 365 account has preserved all the mail formatting along with inline images and keeps the same folder hierarchy and upload Lotus Notes data into Office 365 account.
In a Nutshell-Lesson Learned
In the above discussion, I described all the migration issues and factors responsible to do a migration process. Moreover, I also described the benefits of the migration and recommended the best solution to do a migration of Lotus Notes to Office 365.