Reasons for Lotus Notes to Office 365 Migration with Solution

Lotus Notes to Office 365 Migration

Lotus Notes uses the NSF format to save the user data in local storage but Office 365 uses a cloud-computing facility to store the data.When you are going for migration from Domino server to Exchange Online i.e. Office 365, first of all, you need to know about all the crucial issues which can be overcome during Lotus Notes to Office 365 Migration and you should know why are you going for the migration?

Here I am going to consider some facts about the migration from Lotus Notes to the O365 account, which can’t be ignored by the user while going for the conversion.

Lotus Notes to Office 365 Migration Issues

There are many issues during the migration of Lotus Notes to Office 365. Have a quick flash on the major migration issues of Lotus Notes to Office 365.

Data Migration: Lotus Notes stores emails, contacts, calendars, To-do lists, notes, tasks, etc. in .nsf format. A proper, accurate, and safe process is required for the data migration otherwise;the user can lose their NSF data.The smallest amount of downtime occurs the big data lost which is responsible to dig a grave to the big business. The wrong data migration creates a productivity problem and delayed the workflow.

Virus attack: For a migration, there is always a threat of Virus but if you are using a good tool then this threat is worth ignoble because a good third-party tool never imposes a virus threat.

Lack of good tool: There is an abundance of migration software in the market so it is quite difficult to find a good tool. If a user is downloading conversion software, they have to ensure the quality of the tool and he should know the software is free from the virus threat.

Hard manual process: Lotus Notes to Office 365 migration has a manual process completed in four steps which seems it simple but really, it is tough to perform. The user must have strong technical knowledge about the Lotus Notes or he needs help from an expert.

The need for a lot of patience: If you use a manual process then have the patience to finalize the process result because sometimes in the manual process failed to migrate the whole NSF data in Office 365 accounts. Most of the time calendars and contacts conversion remain immigrated.

Formatting issues: Lotus Notes is not compatible completely with the standard HTML format (syntax) and failed to adduce the HTML /CSS scripts. In the last, it has formatting issues with the NSF emails and other data too. Using Lotus Notes has quite difficult to maintain database consistency.

The reason behind the Migration of NSF to Office 365:Lotus Notes to Office 365 migration is done because of several reasons. Have a quick glance at the reasons responsible for the Migration of IBM Notes data to Exchange Online.

Cost: The cost of Lotus Notes is high as compare to other email clients and eventually, it is difficult to keep Lotus Notes maintain because the cost of maintenance is also higher compared to others.

Business Challenges: The biggest challenge for the business industry is data analysis in Lotus Notes because it is hard to analyze the required NSF data due to its database security features. There are high chances to occur an error in the migration done by hands.

Technical challenges: The possibilities of creation of encrypted documents are high in Lotus Notes. Rich text document has various links, which may be targeted to the other Lotus Notes documents and the various types of data stored in Lotus Notes in its own set of different metadata and attachments. It makes it quite complex to export from one platform to another.

Document Attachments: The document stored in Lotus Notes may contain normal attachments or have an OLE (Object Linking and Embedding) object. The OLE object needs some special type of migration process to convert from IBM Lotus Notes to Office 365.

Massive Storage: Office 365 provides a cloud-computing facility which eliminates the storage dependency from the user side and stores all the data on the cloud and in the case of Lotus Notes data stores in local machine storage.

Email client migration: The NSF file format doesn’t support by many other email clients like Outlook, Apple Mail, etc. Lotus Notes is used NoSQL technology to store IBM Notes data in NSF format in the database. Because of this technology, it is quite complex to understand and it is constantly changing in each releasing.

The benefit of the Lotus Notes to Office 365 Migration

Due to benefits provided by Office 365, Lotus Notes users realized that migrating towards Office 365 is the right choice from each perspective.

Reduced migration cost: This is the most common reason to migrate from Lotus Notes to Office 365. The migration from Lotus Notes to other email clients is costly as compared to migration in Office 365 accounts. A lot of users are familiar with Office 365 because of its features and facilities.

Increases Long-term Business Strategy: The migration from Lotus Notes to Office 365 makes industry goals much facilitating to innovate and provides the mobility to the fickleness.

Empowered Users: Office 365 confer consolidated access to the user at its location to use the data from the cloud without any external resources. It empowers the user to create a workforce and use it from anywhere and anytime.

Boosted Productivity:Office 365 boosted the productivity of an organization by providing a lot of facilities like Skype, One-drive storage, etc. These features make it much collaborative to work.

Manual way to Import NSF data to O365 account:

IMAP Connector method to convert Domino Server to Exchange Online

You need to have the technical expertise to execute Lotus Notes to Office 365 migration process using an IMAP connection. Initially, you need to take a backup of your data.

Step-1: Make new Mailboxes for each user.

Step-2: Enable the TCP/IP port for all users.
  • Open Domino Administrator from Lotus Notes client.
  • Hit on the Configuration button.
  • Open the Server Document to execute the IMAP Connection.
  • Go to Ports then Internet Ports and select Mail Tab
  • Change the TCP/IP port value to Enabled.
  • Click on the Save button to save all the changes.
Step-3: Connect Lotus Notes with IMAP Connector.

Step-4: In the last, use the IMAP Connector to synchronize the Lotus Notes emails to the O365 platform.

A Proficient way to solve entire migration problems and export NSF data into the Cloud

In the market, there are so many commercials tools are available used to migrate Lotus Notes NSF data into Exchange Online or cloud storage. I recommend you use MailsDaddy Lotus Notes to Office 365 Migration software to migrate Lotus Notes mailbox to Office 365 accounts. It will help you to export all the NSF emails, contacts, calendars, To-do lists, tasks, journals, etc. in the O365 account flawlessly without any virus threat. Using this tool the data exported in Office 365 account has preserved all the mail formatting along with inline images, and keeps the same folder hierarchy and upload Lotus Notes data into Office 365 account.

Lotus Notes

In a Nutshell

In the above discussion, I described all the migration issues and factors responsible to do a migration process. Moreover, I also described the benefits of the migration and recommended the best solution to do a migration of Lotus Notes to Office 365.

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