Sunday, January 17, 2021

How to Export Gmail Emails to PDF - A Complete Guide

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Export Gmail Emails to PDF

Gmail is one of the popularly used email service providers. However, many users are looking for a solution on how to backup Gmail emails in PDF file format. Although the Gmail application allows to archive the user’s emails. But it does not provide any feature to backup Gmail emails. 


Users sometimes find the archiving feature inconvenient as it can get messed up. So, instead of arching, users can export Gmail emails to PDF file format which is one of the most compatible formats supported by multiple platforms. Here we will describe the best ways to export emails from Gmail to PDF. We will provide the manual as well as the professional strategies to save email as PDF Gmail.


Before moving further to the process of migration, let’s understand why there is a need to export Gmail to PDF.

Benefits to Export Gmail Emails to PDF

There are various reasons for which users need to backup Gmail emails. We have listed some benefits here for which users want to save multiple Gmail emails as PDF.

  • PDF provides a security option for all users for password-protection.
  • PDF is cross-platform and can easily be accessed on any operating system such as Windows, Linux, Mac OS, etc.
  • PDF files can easily be shared by simply having internet connectivity due to their portable functionality.
  • No application is required to open the PDF files.

These are a few benefits to export emails from Gmail to PDF file format. Now let’s move ahead to the different methods to export Gmail emails to PDF format.

Manual Steps to Export Gmail Emails to PDF

Here we have provided the complete manual steps to save email as PDF Gmail. To do so, follow the steps provided below.

  1. Sign in to the Gmail account.
  2. Open the email message you need to export and click on three dots.
  3. Select the print option in the drop-down.
  4. In the destination option, choose to Save as PDF
  5. Browse the location to save email as PDF Gmail

These are the steps that users need to follow to manually export Gmail emails to PDF. However, using the manual approach of migration, there are several drawbacks that users face.

Professional Strategies to Export Gmail emails to PDF

Users can also use the professional Gmail Backup tools available for a quick and hassle-free Gmail backup. Using the advanced DRS Gmail Backup tool, users can export Gmail emails to Outlook PST, EML, MSG, MBOX, PDF, HTML, TXT, AOL, Hotmail, Gmail, Office 365, Yahoo, etc. The utility is designed and developed on an advanced algorithm. Even a novice user can perform the exporting without requiring any technical expertise. The free trial version is also available to evaluate the performance of the software for free.

Benefits With Professional Method

  • Easily backup Gmail emails on a hard drive or on local machine.
  • Provides a date filter option to exclude unwanted emails from Gmail.
  • Export emails from Gmail to PST, EML, TXT, MSG, MBOX, PDF, Hotmail, Yahoo, Office 365, AOL mail, etc.
  • Maintains the structure and hierarchy of the data.
  • Exports all attachments such as PPTs, Contacts, Calendars, etc.
  • No risk of data loss.
  • Offers a smooth user-friendly GUI.
  • Compatible with all Windows and Mac versions.
  • The free version can save 50 Gmail emails for free.

Wrapping Up

In this blog above, we have discussed the recommended manual and professional methods to export Gmail emails to PDF file format. Now we can conclude that the use of a professional Gmail backup tool is more reliable as compared to the conventional manual techniques. There are several limitations to using the manual approach of conversion as we have already discussed above. So it is suggested to use the professional methods for a trouble-free Gmail backup to PDF. 


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